4 min read — Published 1 month ago

Automate State Filings in Minutes Using AbstractOps

Leaders with remote employess use AbtractOps to reduce state compliance risk in half the time.

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The problem

In each US state, if you hire a remote employee, have a physical foothold, or reach a certain number of sales, you’ll likely be required to file a number of state registrations and annual reports.

Across 50 states, there are over 200 different agencies, each with various rules and regulations.

For a given state, registrations and annual report filings can take anywhere from 3 - 5 hours between:

  • Researching that state’s specific regulations and comparing to your business operations

  • Calling states (and waiting on hold) to get necessary clarifications

  • Entering information into state websites that are notoriously unfriendly.

It’s a huge pain, but if not done - on-time and correctly -  fines and penalties will be coming.

AbstractOps Solution: Automate

We created a rules engine that evaluates every possible combination of information that 200+ agencies across all 50 states require in order to process registrations and annual reports.

Automate Registrations

AbstractOps uses a proprietary rules engine that distills every possible combination of fields that 200+ agencies across all 50 states (+ DC + PR) collect in order to process registrations. 

That means you can fill out a registration in 5 minutes, not 5-10 hours.

Your corporate information stays largely the same. Why should you have to re-enter it? We pre-fill it for you, all you have to do is review & confirm that it’s accurate.

If you’re missing any info, AbstractOps will prompt you to add it, so you don’t need to guess.

We’ve mapped out the precise info needed for every single state! That way you can collect the info you need in one go.

Track the status of all in-progress registrations and annual reports.Track the status of all in-progress registrations and annual reports.

What if you run into issues or don’t know the answer to every field? We’ve thought of that too. You can tag our team [@abstractops] for support, or even your colleagues to provide information for this form.

Track the status of all in-progress registrations and annual reports.Track the status of all in-progress registrations and annual reports.

Once you’ve submitted it, you’ll see the state move into a “processing” state, and you can track it all the way to completion.

States face delays all the time. If this happens, we’ll update the platform, and you’ll receive an email notification.

The end result — an incredible clean and complete view of all your active and pending registrations:

Track the status of all in-progress registrations and annual reports.Track the status of all in-progress registrations and annual reports.

Automate Annual Reports

Each state has a different annual reporting cadence. For example, Washington requires reports every year, while New York only requires a report every two years.

In some states, reporting may differ by corporate structure, where an annual report might be required for a C corp but not an LLC.

Multiply this by 50 states, and it can quickly become a lot to keep track of.

With AbstractOps, once you've added a state to your account, the system will automatically create annual report tasks based on your corporate structure, each state's filing frequency, and your last filing, so you'll never have to worry about missing due dates.

It's easy to ask AbstractOps' compliance experts questions directly within a state task.It's easy to ask AbstractOps' compliance experts questions directly within a state task.

What users are saying

“This all started because I made my first hire in New York, and the guide for getting set up in New York is just totally confusing.

I didn’t understand half the forms. They all look like they go to the same website and there's no one I can call because they don't pick up the phone.

Now, I just don't have to think about it and worry about “Did I do this the right way? Is this going to go through properly? How am I going to be able to file all my stuff on time? Am I inputting the right information from those registrations into other places?”

Arjun Aggarwal, Co-Founder at Mandrel

Learn More

We believe there are three requirements to eliminate the anxiety of state compliance. You need to:

  • Automate: Registrations and filings without tons of research, guesswork, or state phone calls

  • Centralize: Registered Agent + email + physical mail + logins + account numbers all in ONE place

  • Take Control: With visibility into status and action items to address issues before they become issues

Ready to see what it’s like to automate registrations and annual reports?

Start the AbstractOps product demo here.

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Kristin Bass

Kristin Bass has helped over 100 companies navigate the confusing world of state compliance. Prior to her role as the CEO of AbstractOps, she worked as an Operations Analyst at FIS Global. She holds an MBA from East Carolina University and has a deep love for animals, especially her two labrador retrievers.


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