The problem
When growing a modern company with employees in multiple states, things can become fragmented quickly.
Imagine an HR leader charged with managing their company’s state compliance:
They’ve been searching for the company’s New York state ID for hours … when it was buried in the founders email inbox.
California just sent an annual report filing reminder via snail mail to the San Francisco office of the company’s accountant, who still hasn’t mailed it to the HR leader.
The sales manager wants to hire a new person in Alabama, but the HR leader needs to contract a registered agent there.
Three different requirements, three different states. Multiply that by 50 and you see a real cost associated with the many benefits of a scaled workforce.
AbstractOps Solution: Centralize
Leaders growing companies with remote employees use AbstractOps to consolidate:
Email and snail mail
Registered agents
State account numbers and info
Let’s take a look at each.
State Account Information
We often hear that so much of the stress of state compliance is rooted in “hunting down information.”
A poor soul is trying to register with a given state, the state is asking for information like the company’s Employment Identification Number (EIN), Incorporation number, and much much more.
This information is likely scattered across various people (founder, finance, legal, HR) and sources (email, drive, notebooks).
AbstractOps allows users to centralize all critical corporate information in one place.
There are two key results here.
First - in the short term, the person charged with maintaining state compliance will save time hunting down this information, and re-entering it on various different state registrations and filings.
Second - over the longer term, if the person managing compliance leaves the company, it’s incredibly easy for the next person to pick up so that nothing is dropped and fines don’t occur.
AbstractOps centralizes state account information.Email and Physical Mail
States correspond with you via both email and snail mail. We wrestled the complexity of this info into a single, unified inbox for all state correspondence.
When you sign up for an AbstractOps Starter or Core plan, you’ll get a physical mailing address and email address that will be used to register and file with state agencies.
Any physical mail sent to that address is scanned, shredded, and uploaded into your virtual mailbox.
Any email received from a state is turned into a PDF and also uploaded to the platform, so that you don’t have to check multiple places. We’ll intelligently exclude things like 2-factor authentication codes so you’re not cluttering it up.
What good are these notices if you don’t know what to do with them?
As we detail when we discuss Take Control, state mailings are processed by AI and automatically converted into tasks, so you (or the people you designate) can action.
But wait, what if we stop using AbstractOps?
We don’t like being locked into things, so we won’t lock you in to AO.
If you leave AbstractOps, you can keep your dedicated physical mailing address and virtual mailbox.
That way you won’t need to do the heavy lifting of changing physical addresses with the various state agencies (you’d just need to spend a few minutes updating emails).
You could also purchase a standalone virtual mailbox service - we’ve seen prices around $40 / month.
Registered Agents
We’ve discussed consolidating state account information, email, and physical mail; next let’s talk about registered agent services.
Most growing companies are savvy enough to avoid the misconception that they can use an employee as their registered agent.
In that case, they’re probably spending around $150 per year for a third-party registered agent service alone; why not consolidate that resource as well?
All AbstractOps subscriptions include registered agent services in all 50 states.
Registered Agent information within the AbstractOps app.What users are saying
“Just knowing that there’s a central home to reference what we need to take action on eliminates a lot of uncertainty.
It’s made us feel more confident and comfortable that there's a path to get through this and a place to be able to reference and collaborate and ultimately have those things taken care of.”
Samyr Qureshi - Founder at Knack
Learn More
We believe there are three requirements to eliminate the anxiety of state compliance. You need to:
Automate: Registrations and filings without tons of research, guesswork, or state phone calls
Centralize: Registered Agent + email + physical mail + logins + account numbers all in ONE place
Take Control: With visibility into status and action items to address issues before they become issues
Ready to see what it’s like to consolidate four disparate pieces of your state compliance efforts?
Start the AbstractOps product demo here.
